JOB TITLE:

Accounting and Billing Assistant

Full Time In-Office Position

KEY RESPONSIBILITIES:

• Accounts Payable Management: Process and track financial transactions, ensuring accuracy and compliance with company policies.
• Client Account Support: Assist with client inquiries, billing, and account management, resolving discrepancies efficiently.
• Accounts Receivable & Billing: Process AR payments, make deposits, and monitor billing, ensuring timely and accurate transactions.
• Bank Reconciliations: Reconcile bank statements to maintain accurate financial records and identify any discrepancies.
• Audit & Reporting: Assist in preparing reports for 1099 vendors, W-2s, and worker’s compensation, ensuring compliance with tax laws and company policies.
• Expense Verification & Processing: Review and approve employee expenses, ensuring proper documentation and adherence to company guidelines.
• Payroll Support: Assist with the processing of bi-weekly payroll, including 401(k) contributions and other benefits-related tasks.
• Business Property Tax Filing: Help with Business Property Tax renewals and filing to ensure timely compliance.
• Project Data Entry: Use BQE Core (or similar software) to enter and review project data for accuracy and completeness.
• Quality Control & Peer Review: Conduct thorough checks on project setups and other accounting tasks to ensure they meet our high standards.
• General Administrative Support: Provide accounting and administrative assistance as needed, including managing travel arrangements and supporting operational needs.

QUALIFICATIONS:

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

• Experience: At least 5 + years of experience in accounting ideally within a project-based industry.

• Technical Skills: Proficiency with accounting software and tools is required, with hands-on experience in BQE Core or similar platforms strongly preferred. Strong Excel skills required.

• Accounting Knowledge: Solid understanding of accounts payable, general ledger processes, and financial reporting.

• Attention to Detail: Strong organizational skills with a commitment to accuracy and the ability to manage multiple tasks simultaneously.

• Communication: Excellent verbal and written communication skills, with the ability to interact professionally with clients, vendors, and team members.

• Proactivity & Problem Solving: Ability to take ownership of tasks, work independently, and identify opportunities for process improvements and efficiencies.

• Confidentiality & Integrity: Commitment to maintaining confidentiality and adhering to the highest standards of financial integrity.

BENEFITS:

• Competitive salary based on experience and qualifications.
• Flexible work schedule with the potential option for partial remote work.
• Opportunities for growth and advancement within the company.
• Collaborative and supportive team environment.

HOW TO APPLY:

Interested candidates who meet the qualifications and are eager to contribute to a dynamic, innovative company should submit their resume and a cover letter detailing their experience and qualifications. Please also fill out the form attached to this link on our company website - RSM Design Employment Survey.

RSM Design is an equal opportunity employer and is committed to fostering a diverse and inclusive work environment. We encourage individuals of all backgrounds to apply.